{"id":254,"date":"2016-08-24T11:14:54","date_gmt":"2016-08-24T18:14:54","guid":{"rendered":"https:\/\/www.washington.edu\/research\/?page_id=254"},"modified":"2026-02-20T08:14:18","modified_gmt":"2026-02-20T16:14:18","slug":"budget","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/","title":{"rendered":"Budget"},"content":{"rendered":"<p>Review information on developing proposal budgets.<\/p>\n<h2>Contents<\/h2>\n<div class=\"table-of-contents\">\n<p><a href=\"#budget-dev\">Budget Development<\/a><br \/>\n<a href=\"#approvals\">Budget Approvals<\/a><br \/>\n<a href=\"#sage-budget\">SAGE Budget<\/a><br \/>\n<a href=\"#foreign-currency\">Proposals to Foreign Sponsors<\/a><br \/>\n<a href=\"#direct-costs\">Budgeting Direct Costs<\/a><\/p>\n<ul>\n<li><a href=\"#salary\">Salaries and Salary Considerations<\/a><\/li>\n<li><a href=\"#benefits\">Employee Benefits<\/a><\/li>\n<li><a href=\"#odc\">Other Direct Costs<\/a><\/li>\n<\/ul>\n<p><a href=\"#fa-costs\">Facilities &amp; Administrative Costs (F&amp;A)<\/a><\/p>\n<ul>\n<li><a href=\"#sub-fa-budget\">Subaward Budget Development and F&amp;A Calculations<\/a><\/li>\n<\/ul>\n<p><a href=\"#budget-justification\">Budget Justification<\/a><br \/>\n<a href=\"#cs\">Cost Share<\/a><br \/>\n<a href=\"#clinical-budget\">Clinical Trial Budget Resources<\/a><br \/>\n<a href=\"#animals\">Animal Research Considerations<\/a><br \/>\n<a href=\"#hsr\">Human Subjects Research Considerations<\/a><br \/>\n<a href=\"#ehs\">Environmental Health and Safety (EH&amp;S) Considerations<\/a><\/p>\n<\/div>\n<h2><a id=\"budget-dev\"><\/a>Budget Development<\/h2>\n<p>A budget is a detailed statement outlining estimated project costs that support a <a href=\"\/research\/glossary\/sponsored-project\/\">sponsored project<\/a>. It should include all Direct Costs, as well as the calculated Facilities and Administrative (F&amp;A) costs required to carry out the project objectives. The proposal budget should be derived directly from the project description and serves as the financial expression of the project.<\/p>\n<p>Follow sponsor guidelines on requirements, allowability, and format.<span style=\"font-weight: 400;\">\u00a0Be aware of specific purchase restrictions such as the<\/span> <a href=\"https:\/\/finance.uw.edu\/pafc\/restrictions-telecommunications-equipment\"><span style=\"font-weight: 400;\">Telecommunications Purchase Restrictions<\/span><\/a><span style=\"font-weight: 400;\"> on federal awards.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before making purchases with new vendors for procurement purchases under $35k, verify they are not listed within the <a href=\"https:\/\/sam.gov\/content\/home\" target=\"_blank\" rel=\"noopener\">SAM.gov<\/a> exclusions list.<\/span><\/p>\n<p>Plan for requirements in <a href=\"\/research\/myresearch-lifecycle\/setup\/sponsor-requirements\/federal\/#contracts\">federal contracts<\/a> that impact your budget.<\/p>\n<p>Costing principles in <a href=\"\/research\/policies\/gim-23-sponsored-program-costing-policy\/\">GIM 23<\/a> and the <a href=\"https:\/\/www.ecfr.gov\/current\/title-2\/part-200\" target=\"_blank\" rel=\"noopener noreferrer\">Uniform Guidance<\/a> apply to all sponsored programs at UW.<\/p>\n<p>Sponsor and UW budget categories sometimes don\u2019t match. Review <a href=\"https:\/\/uwconnect.uw.edu\/finance?id=kb_article_view&amp;sysparm_article=KB0032449\" target=\"_blank\" rel=\"noopener noreferrer\">UW Budget categories<\/a> and try to map them to the sponsor categories when preparing your budget.<\/p>\n<h2 id=\"approvals\">Budget Approvals<\/h2>\n<p>The System to Administer Grants Electronically (SAGE) is the UW <a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/approvals\/approvals-overview\/\">approval routing system<\/a> for sponsored program proposals. Associated departments review and approve the entire proposal including related budgets via <a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/\">eGC1 forms<\/a>.<\/p>\n<h2 id=\"sage-budget\">SAGE Budget<\/h2>\n<p><a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/sage-budget\/\">SAGE Budget<\/a> is the UW recommended tool for preparing proposal budgets and is required at time of award with an <a href=\"\/research\/myresearch-lifecycle\/setup\/financials\/#asr-steps\">Award Setup Request<\/a>. It provides streamlined, efficient entry with reliable calculations leveraged from institutional data (UW salaries, benefits, and F&amp;A rates).<\/p>\n<p>Budgets created using this tool also provide an easy-to-read summary for reviewers and Principal Investigators. SAGE Budgets can be connected to eGC1s for easy reference, and can also be used in Grant Runner to populate budget data on a federal RR budget form.<\/p>\n<p>For Award Setup or Modification Requests, you are required to attach a SAGE Budget. Review <a href=\"\/research\/myresearch-lifecycle\/setup\/financials\/\">How to set up an award at the UW<\/a> for more details.<\/p>\n<h2><a id=\"foreign-currency\"><\/a>Proposals to Foreign Sponsors<\/h2>\n<p>The UW prefers to be paid in U.S. Dollars, not foreign currency. Exchange rates fluctuate on a daily basis. If awarded in foreign currency, the value of sponsor payments can vary throughout the life of an award.<\/p>\n<p>If the sponsor insists the proposal budget be expressed in foreign currency (and will pay in foreign currency), use an <a href=\"http:\/\/www.xe.com\/ucc\/\" target=\"_blank\" rel=\"noopener noreferrer\">online currency converter<\/a> to calculate the budget amounts on the eGC1 from U.S. dollars (USD) into the sponsor\u2019s currency.<\/p>\n<p>When sponsors make award payments in foreign currencies, the PI and department need to review the award amount and provide a budget using the current exchange rate. This is used to estimate the award amount in USD to set up the sponsored program budget. It is the PI\u2019s responsibility to monitor spending and currency fluctuations closely throughout the award. Whenever converting foreign currency to USD for use in official budget documents, attach a screenshot that shows the date of the currency conversion in SAGE.<\/p>\n<p>Note: The PI and department are responsible for <a href=\"https:\/\/finance.uw.edu\/gca\/award-lifecycle\/closing-your-award\/grant-contract-deficit-procedures\" target=\"_blank\" rel=\"noopener noreferrer\">resolving deficits<\/a>, including those that may arise from currency fluctuation.<\/p>\n<p><strong>Review<\/strong><\/p>\n<ul>\n<li>Setup <a href=\"\/research\/myresearch-lifecycle\/setup\/financials\/#awards-in-foreign-currency\">Awards from Foreign Sponsors Made in Foreign Currency<\/a><\/li>\n<li>More information and examples from Grant &amp; Contract Accounting on <a href=\"https:\/\/finance.uw.edu\/gca\/award-lifecycle\/sponsor-payments\/foreign-currency\" target=\"_blank\" rel=\"noopener\">Awards Paid in Foreign Currency<\/a><\/li>\n<\/ul>\n<h3><a id=\"allocate\"><\/a>Cost Allocation<\/h3>\n<p>When costs will benefit more than one project, they need to be allocated in proportion to how they will benefit each award. Document the allocation methodology used to budget the cost in your <a href=\"#budget-justification\">budget justification<\/a> and in your award file. Make sure that methodology is consistently applied across like circumstances.<\/p>\n<p>Acceptable Allocation Method Examples:<\/p>\n<ul>\n<li>Usage<\/li>\n<li>Number of experiments, hours, clients or employees\/FTE on the project<\/li>\n<li>Square footage<\/li>\n<\/ul>\n<p>Costs that will only benefit one award should only be budgeted for that award.<br \/>\nCosts may not be allocated to more than one project based on budgetary convenience.<\/p>\n<div class=\"featured-content-wrapper\">\n<div class=\"featured-content-body\"><strong>Resources:<\/strong><br \/>\nPost Award Fiscal Compliance <a href=\"http:\/\/finance.uw.edu\/pafc\/cost-allocation\" target=\"_blank\" rel=\"noopener noreferrer\">Cost Allocation<\/a> and <a href=\"https:\/\/finance.uw.edu\/pafc\/cost-allocation#allocation-examples\" target=\"_blank\" rel=\"noopener noreferrer\">Cost Allocation Examples<\/a>.<\/div>\n<\/div>\n<h2><a id=\"direct-costs\"><\/a>Budgeting Direct Costs<\/h2>\n<p>Direct costs are expenses specifically associated with a particular sponsored project or activity or that can be directly assigned to that project or activity with a high degree of accuracy (e.g. supplies\u00a0allocation).<\/p>\n<h2><a id=\"salary\"><\/a>Salaries and Salary Considerations<\/h2>\n<p>Personnel Salaries and Benefits are typically the largest categories of expenses. Review UW Human Resources <a href=\"http:\/\/hr.uw.edu\/comp\" target=\"_blank\" rel=\"noopener noreferrer\">compensation information<\/a>.<\/p>\n<p style=\"padding-left: 30px;\">Include:<\/p>\n<ul>\n<li>Names and titles of personnel committing effort to this project.<\/li>\n<li>Effort each will devote to the sponsored activity, expressed as a percentage or calendar\/academic months<\/li>\n<li><a href=\"\/research\/policies\/gim-35-effort-reporting-policy-for-sponsored-agreements\/#ibs\">Institutional Base Salary<\/a> (IBS)<\/li>\n<\/ul>\n<h3 style=\"padding-left: 30px;\">Salary costs must be:<\/h3>\n<ul>\n<li>Appropriate for the effort expended<\/li>\n<li>Consistent with the appointment of the individual<\/li>\n<li>Supported by documentation of the expense<\/li>\n<li>Included in the proposal and approved by the sponsor or within re-budgeting authority<\/li>\n<\/ul>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Unallowable direct salary costs on a sponsored program<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p> Compensation for teaching costs unless the sponsored program activity type is for Instruction or Research training, consultation or other non-University activity, excess compensation charges not included in Institutional Base Salary (IBS), and administrative or clerical salaries, unless justified and approved by the sponsor. <\/p>\n<\/div>\n<\/div>\n<\/div>\n<h3><a id=\"salary-limits\"><\/a>Salary Limitations<\/h3>\n<p>Some sponsors impose salary limitations, also sometimes known as salary caps e.g.: <a href=\"http:\/\/grants.nih.gov\/grants\/policy\/salcap_summary.htm\" target=\"_blank\" rel=\"noopener noreferrer\">National Institutes of Health (NIH) salary caps<\/a>.<\/p>\n<p>Review guidance for <a href=\"\/research\/faq\/salary-cap-proposal-budgets\/\">Documenting Salary Caps on Proposal Budgets<\/a>.<\/p>\n<h3>Summer Salaries<\/h3>\n<p>Faculty with 9-month appointments<\/p>\n<ul>\n<li>Review <a href=\"http:\/\/ap.washington.edu\/ahr\/policies\/compensation\/supplements-and-summer-salary\/\" target=\"_blank\" rel=\"noopener noreferrer\">UW Summer salary guidance\u00a0<\/a><\/li>\n<li>When allowed by sponsors, summer salary should be budgeted as separate line items from academic year salary.<\/li>\n<\/ul>\n<h3>Supplements<\/h3>\n<p>Approved supplements are available in the payroll system and reflected in the <a href=\"\/research\/policies\/gim-35-effort-reporting-policy-for-sponsored-agreements\/#ibs\">Institutional Base Salary<\/a>.<\/p>\n<h3>Anticipated Salary Increases<\/h3>\n<p>When allowed by the sponsor, these increases should be included in the budget calculation. Increases must be reasonable and justified in the proposal.<\/p>\n<ul>\n<li>Promotions<\/li>\n<li>Cost of Living Allowances (COLA) are not set in UW policy. Some sponsors do not allow or impose limits on COLA.<\/li>\n<li>Classified staff mandatory step increases according to <a href=\"http:\/\/hr.uw.edu\/comp\/classified-staff\/overview\/\" target=\"_blank\" rel=\"noopener noreferrer\">HR compensation guidance<\/a>.<\/li>\n<li>\u201cTo Be Determined\u201d Staff: Budget for individuals not yet identified at the middle range for that job title.\n<ul>\n<li><a href=\"http:\/\/hr.uw.edu\/comp\/classified-staff\/job-title-list\/\" target=\"_blank\" rel=\"noopener noreferrer\">Classified staff<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/professional-staff-program\/\" target=\"_blank\" rel=\"noopener noreferrer\">Professional staff<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><a id=\"admin-clerical\"><\/a>Administrative and Clerical Salaries<\/h3>\n<p><a href=\"\/research\/policies\/gim-23-sponsored-program-costing-policy\/#job-codes\" target=\"_blank\" rel=\"noopener noreferrer\">Salaries of administrative and clerical staff<\/a> are normally treated as F&amp;A costs.<\/p>\n<p>Administrative and clerical costs <i>may<\/i> be proposed as direct costs if all four of these criteria exist:<\/p>\n<ul>\n<li>Integral to the project or activity,<\/li>\n<li>Identified specifically with the project or activity,<\/li>\n<li><b>Explicitly <\/b>included in the budget or have prior written approval of Federal awarding agency and,<\/li>\n<li>Not also recovered as indirect costs.<\/li>\n<\/ul>\n<p>If these costs are budgeted as direct costs, you must provide <a href=\"#budget-justification\">justification<\/a> in the proposal.<\/p>\n<p>Examples of <b>potentially <\/b>allowable direct charged administrative and clerical staff costs:<\/p>\n<ul>\n<li>Organizing a conference as a component of a larger project<\/li>\n<li>Managing travel for a large number of participants<\/li>\n<li>Organizing large datasets<\/li>\n<li>Managing complex projects with multiple sites, especially if there are multiple subawards.<\/li>\n<\/ul>\n<p>If questioned, PI must justify expenses to the sponsor and auditors and will be responsible for paying back any unallowable expenses, if required.<\/p>\n<div class=\"featured-content-wrapper\">\n<div class=\"featured-content-body\" style=\"padding-left: 30px;\"><strong>Featured Resource:<\/strong><br \/>\n<a style=\"outline: 1px dotted; outline-offset: 0px;\" href=\"https:\/\/finance.uw.edu\/pafc\/requirements-direct-bill-fa\" target=\"_blank\" rel=\"noopener noreferrer\">Requirements to Direct Bill F&amp;A Costs<\/a> from the Post Award Fiscal Compliance Office<\/div>\n<\/div>\n<h3>Faculty with Veteran Affairs (VA) Appointments<\/h3>\n<p>For faculty who have a VA appointment (up to 40 hours or \u201c8\/8th\u201d) and up to a full-time appointment with the UW, use the UW IBS to calculate effort and salary compensation.<\/p>\n<p><strong>Example:<\/strong><\/p>\n<p>Dr. Y has a full-time salary rate of $100,000 has a 50% UW appointment and is requesting 10% salary support. The commitment on the proposal represents 10% of the 50% appointment.<\/p>\n<ul>\n<li>Salary:\u200310% of the 50% salary, $5,000 ($100,000 x 50% x 10%)<\/li>\n<li>Person Months:\u200310% of 50% time = 0.6 person months.<\/li>\n<li>Percent Effort:\u200310% of 50% time, or 5%<\/li>\n<\/ul>\n<h3><a id=\"gsa\"><\/a>Graduate Student Compensation<\/h3>\n<p>Graduate student appointments (GSA) are considered full-time at 50% FTE during the academic year and 100% during summer. When including Graduate assistants, budget for salaries, fringe benefits and tuition remission.<\/p>\n<div class=\"featured-content-wrapper\">\n<div class=\"featured-content-body\" style=\"padding-left: 30px;\"><strong>Review:<\/strong><br \/>\n<a href=\"https:\/\/finance.uw.edu\/pafc\/graduate-student-appointments-gsa\" target=\"_blank\" rel=\"noopener noreferrer\">GSA: definition, limitations, budgeting, and re-budgeting<\/a> from Post Award Fiscal Compliance<br \/>\nUW <a href=\"https:\/\/grad.uw.edu\/graduate-student-funding\/funding-information-for-students\/assistantships\/\" target=\"_blank\" rel=\"noopener noreferrer\">Graduate School Assistantships<\/a><\/div>\n<\/div>\n<p>Use the average first-year postdoc compensation level in the respective school\/college, or in the absence of a policy, consult the <a href=\"http:\/\/ap.washington.edu\/ahr\/policies\/compensation\/salary-minimums\/\" target=\"_blank\" rel=\"noopener noreferrer\">UW Academic Resources salary rates and minimums schedule<\/a>. Budget for full actual costs.<\/p>\n<p>NIH Awards: The maximum amount awarded by NIH for graduate students supported on research grants or cooperative agreements is tied to the zero level <a href=\"https:\/\/grants.nih.gov\/grants\/guide\/notice-files\/NOT-OD-22-132.html\" target=\"_blank\" rel=\"noopener noreferrer\">National Research Service Award (NRSA) postdoctoral stipend<\/a> in effect at the time the grant award is issued.<\/p>\n<h2><a id=\"benefits\"><\/a>Employee Benefits<\/h2>\n<p><a href=\"\/research\/policies\/gim-3-fringe-benefit-rates-and-sponsored-projects\/\">Employee Benefits<\/a> (i.e., fringe) are a direct cost charged as a percentage of salary. The rates are reviewed and approved\u00a0by the federal government and apply to all sponsored projects.<\/p>\n<p>Use the active rates for the applicable time period, and use the preliminary\/proposed rates (if available) for all future years.<\/p>\n<p><a href=\"\/research\/institutional-facts-and-rates\/#benefit-rates\">Current and Preliminary Benefit Rates<\/a><\/p>\n<h2><a id=\"odc\"><\/a>Other Direct Costs<\/h2>\n<h3 id=\"apl-costs\">Applied Physics Laboratory (APL) Costs<\/h3>\n<p>Before including APL personnel or locations in your budget, contact the <a href=\"http:\/\/apl.washington.edu\/people\/people.php\" target=\"_blank\" rel=\"noopener noreferrer\">appropriate APL department administrator<\/a>. They will help ensure all applicable APL Prorated Direct Costs, APL Fixed Fee and budget justifications are included in your proposal budget.<\/p>\n<p>APL\u2019s sole purpose is research, and its operating expenses are an allowable direct cost (2 CFR Part \u00a7200.413) on projects where APL personnel or locations are involved. APL operating expenses are recovered through the application of the APL Prorated Direct Costs (PDC) rate.<\/p>\n<h3><a id=\"service-contract\"><\/a>Personal Service Contracts<\/h3>\n<p>Individual people or entities participating in a sponsored program as a non-employee.<\/p>\n<p>Examples include:<\/p>\n<ul>\n<li>Participation of <a href=\"#hsr\">persons as research subjects<\/a><\/li>\n<li>Implementation of computer systems<\/li>\n<li>Contracts to conduct and provide survey results, environmental studies, and assessments<\/li>\n<li>POD training<\/li>\n<li>Professional consultants<\/li>\n<\/ul>\n<p>Review a full list of UW <a href=\"https:\/\/finance.uw.edu\/fr\/references\/object-codes#02\" target=\"_blank\" rel=\"noopener noreferrer\">personal service categories<\/a>.<\/p>\n<h3><a id=\"consultants\"><\/a>Professional Consultants<\/h3>\n<p>Consult sponsor guidance for including consultants in your budget, requirements vary.<\/p>\n<p>Independent contractors, who are:<\/p>\n<ul>\n<li>Typically experts in the field<\/li>\n<li>Not UW employees and,<\/li>\n<li>Don\u2019t have a faculty appointment (e.g. VA, Children\u2019s, etc.)<\/li>\n<\/ul>\n<p>Include a letter of collaboration with dates of service, rate of pay, other miscellaneous expenses, and deliverables.<\/p>\n<p>Collaborators at other higher education institutions who plan to use institutional resources are considered subrecipients and will need a formal subaward set up.<\/p>\n<p>Review guidance for determining <a href=\"\/research\/faq\/subrecipient-vendor-consultant\/\">Subrecipient, Vendor, or Consultant?<\/a><\/p>\n<h3>Participant Support Costs<\/h3>\n<p>Direct costs for stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.<\/p>\n<p>Participant support costs are allowable if the project includes an education or outreach component, the costs are separately budgeted, and the agency approves the cost. Include the following in budget justification: \u201cThe inclusion of the participant support costs in the budget and the subsequent award by the agency will be considered prior agency approval.\u201d<\/p>\n<p>More information from Post Award Fiscal Compliance on <a href=\"https:\/\/finance.uw.edu\/pafc\/participant-support\" target=\"_blank\" rel=\"noopener noreferrer\">Participant Support<\/a>.<\/p>\n<h3>Other Contractual Services<\/h3>\n<p>Vendors or Suppliers who provide <a href=\"https:\/\/finance.uw.edu\/fr\/references\/object-codes#03\" target=\"_blank\" rel=\"noopener noreferrer\">routine services for a fee<\/a>, (e.g. Consultant Travel, Advertising, Shipping, Rent, Inpatient and outpatient hospital charges, Laboratory Fees).<\/p>\n<p><a href=\"\/research\/osp\/sponsored-program-or-service\/\">Is it a Sponsored Program or a Service?<\/a><\/p>\n<h3>Subawards\/Subcontracts<\/h3>\n<p>Review guidance for <a href=\"\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/additional-considerations\/#sub-in\">preparing proposals with subawards<\/a> and the UW policy for <a href=\"\/research\/policies\/gim-7-sponsored-program-subaward-administration\/\">Sponsored Program Subaward Administration<\/a>.\u00a0List each subaward separately, using the appropriate subaward object class\/spend category. Calculate F&amp;A on subawards following <a href=\"\/research\/policies\/gim-13-facilities-and-administrative-fa-rates\/#subaward-fa-rates\">GIM 13<\/a> guidelines.<\/p>\n<p>Review <a href=\"#sub-fa-budget\">subaward budget development and F&amp;A calculations<\/a>.<\/p>\n<p>Review guidance for determining <a href=\"\/research\/faq\/subrecipient-vendor-consultant\/\">Subrecipient, Vendor, or Consultant?<\/a><\/p>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">What if subrecipient doesn\u2019t have a negotiated rate?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p> If a prime sponsor has a published F&amp;A rate policy, the subrecipient should propose its F&amp;A in accordance with this policy.<\/p>\n<p>For example, the <a href=\"https:\/\/grants.nih.gov\/grants\/policy\/nihgps\/html5\/section_7\/7.4_reimbursement_of_facilities_and_administrative_costs.htm\" target=\"_blank\" rel=\"noopener noreferrer\">NIH limits F&amp;A on Grants to Foreign and International Organizations<\/a> to 8% with a few exceptions.<\/p>\n<p>If the originating sponsor is silent on F&amp;A, the F&amp;A rate subrecipient should use is 15% Modified Total Direct Costs (MTDC). See <a href=\"\/research\/policies\/gim-7\/\">GIM 7<\/a>.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<h3 id=\"travel\">Travel<\/h3>\n<p>Include estimated <a href=\"https:\/\/finance.uw.edu\/fr\/references\/object-codes#04\" target=\"_blank\" rel=\"noopener noreferrer\">travel costs<\/a> according to UW <a href=\"https:\/\/finance.uw.edu\/travel\/policies\" target=\"_blank\" rel=\"noopener noreferrer\">travel policies<\/a> for:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>itemized transportation costs (e.g. airfare, ground transportation, etc.),<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>number of days per diem,<\/li>\n<li>number and estimated cost of trips<\/li>\n<li>number of individuals on each trip\n<ul>\n<li>on federal awards, justify how each person\u2019s travel is necessary to the award.<\/li>\n<\/ul>\n<\/li>\n<li>destination of each trip\n<ul>\n<li>If the exact location is not known, include the general location.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Most sponsors require that you justify and retain documentation for travel expenses including how they benefit the project.<\/p>\n<p>Review <a href=\"http:\/\/finance.uw.edu\/pafc\/travel\" target=\"_blank\" rel=\"noopener noreferrer\">Post Award Fiscal Compliance travel guidance<\/a>.<\/p>\n<h4>International Travel<\/h4>\n<ul>\n<li><a href=\"https:\/\/finance.uw.edu\/globalsupport\/web-global-links\" target=\"_blank\" rel=\"noopener noreferrer\">Global Operations Support<\/a> Essential information for travel planning and risk awareness<\/li>\n<li><a href=\"https:\/\/www.washington.edu\/globalaffairs\/global-travelers\/\" target=\"_blank\" rel=\"noopener noreferrer\">Global Travel<\/a> Information for UW travelers<\/li>\n<li><a href=\"https:\/\/finance.uw.edu\/globalsupport\/contacts\" target=\"_blank\" rel=\"noopener noreferrer\">Global Research Single Points of Contact<\/a><\/li>\n<li>Review\u00a0<a href=\"\/research\/myresearch-lifecycle\/setup\/compliance-requirements-non-financial\/export-control-measures\/\">Export Compliance Measures<\/a><\/li>\n<li>Global Support: <a href=\"https:\/\/www.washington.edu\/globalaffairs\/global-travelers\/student-international-travel-policy\/\" target=\"_blank\" rel=\"noopener noreferrer\">Student International Travel Policy<\/a><\/li>\n<\/ul>\n<h3 id=\"supplies-materials\">Supplies and Materials<\/h3>\n<p>List supplies by <a href=\"https:\/\/finance.uw.edu\/fr\/references\/object-codes#05\" target=\"_blank\" rel=\"noopener noreferrer\">major type<\/a>, (e.g., publication costs, glassware, chemicals). Include the estimated cost of each type and how estimates were calculated, e.g. publications costs: list number of pages and cost per page.<\/p>\n<p>Describe the <a href=\"https:\/\/finance.uw.edu\/pafc\/cost-allocation#examples\" target=\"_blank\" rel=\"noopener noreferrer\">allocation rationale for supplies and materials<\/a> between different proposals\/awards in your budget justification.<\/p>\n<p>Prior year accounting records or other documentation may be used to support estimates. Retain documentation in your award file.<\/p>\n<h3>Considerations for Supplies and Materials<\/h3>\n<ul>\n<li>Food, meals, and refreshments: Awards <b>must<\/b> specify and allow food purchases if they are included in the budget. Review UW <a href=\"https:\/\/finance.uw.edu\/pafc\/food#Purchase\" target=\"_blank\" rel=\"noopener noreferrer\">food purchase<\/a> guidance.<\/li>\n<li>Office Supplies: generally unallowable as a direct cost under federal awards.<\/li>\n<li>Salaries of administrative and clerical staff are normally treated as F&amp;A costs.\n<ul>\n<li><a href=\"https:\/\/washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/#admin-clerical\" target=\"_blank\" rel=\"noopener noreferrer\">Review Administrative and Clerical Staff Salary budget preparation guidance<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li>Avoid \u201cMiscellaneous\u201d and \u201cContingency\u201d categories.<\/li>\n<li>Sponsor supplies and materials budget requirements e.g. NIH Genomic assays are supplies but the F&amp;A calculations are different.\n<ul>\n<li>Genomic Assays (GA) are budgeted as supply costs, however, NIH only pays F&amp;A on the first $50,000 of GA costs each year.<\/li>\n<li><a href=\"https:\/\/grants.nih.gov\/grants\/policy\/nihgps\/HTML5\/section_7\/7.4_reimbursement_of_facilities_and_administrative_costs.htm\" target=\"_blank\" rel=\"noopener noreferrer\">NIH Policy Statement \u2013 F&amp;A Costs<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3 id=\"equipment\">Equipment<\/h3>\n<p>Review your sponsor guidelines on equipment fabrication, rental or purchases. Review Equipment Inventory Office guidance on <a href=\"https:\/\/finance.uw.edu\/eio\/equipment-lifecycle\/acquisitions\/government-furnished-property\" target=\"_blank\" rel=\"noopener noreferrer\">Government Furnished Equipment<\/a>.<\/p>\n<p>The UW Equipment capitalization threshold is $5000. Equipment is excluded from F&amp;A.<\/p>\n<h4>Purchasing Equipment<\/h4>\n<ul>\n<li>List each item by type, model number, and manufacturer.\n<ul>\n<li>If equipment needs are not definite, probable choices may be listed on a separate sheet and an estimated total shown on the budget page.<\/li>\n<\/ul>\n<\/li>\n<li>Include related costs like shipping and insurance in the equipment costs if allowed by your sponsor.<\/li>\n<li>Sales Tax Exemption \u2013 Equipment purchased may qualify for the <a href=\"https:\/\/finance.uw.edu\/eio\/node\/36\" target=\"_blank\" rel=\"noopener noreferrer\">Machinery and Equipment Tax Exemption<\/a> or \u201cM&amp;E Exemption\u201d.<\/li>\n<\/ul>\n<p>Review more information from the Equipment Inventory Office on <a href=\"https:\/\/finance.uw.edu\/eio\/equipment-lifecycle\/acquisitions\" target=\"_blank\" rel=\"noopener noreferrer\">Acquisitions<\/a>.<\/p>\n<h4>Equipment Fabrication<\/h4>\n<p>Describe the equipment that will be fabricated along with a list of items that go into fabrication (e.g. materials, cost center services, salary, etc.). Review Equipment Inventory Office information on <a href=\"https:\/\/finance.uw.edu\/eio\/equipment-lifecycle\/acquisitions\/equipment-fabrication\" target=\"_blank\" rel=\"noopener noreferrer\">Fabrication<\/a>. F&amp;A is not applied on costs involved in fabricating equipment unless the equipment will be transferred to the sponsor or external entity for use at the end of the project.<\/p>\n<h4>Equipment Rental<\/h4>\n<p>Each piece of rented equipment should be listed by type, model number, and manufacturer along with the current rental rate of each item. Equipment rental is considered a \u201cservice\u201d charge and F&amp;A should be calculated.<\/p>\n<h3 id=\"tuition\">Tuition<\/h3>\n<p>Include associated tuition charges for graduate students employed in a <a href=\"https:\/\/facstaff.grad.uw.edu\/advising-resources\/funding-management\/administering-assistantships\/types-and-terms-of-appointments\/\" target=\"_blank\" rel=\"noopener noreferrer\">50% FTE appointment<\/a> for full payroll quarters. Review <a href=\"https:\/\/www.washington.edu\/opb\/tuition-fees\/current-tuition-and-fees-dashboards\/\" target=\"_blank\" rel=\"noopener noreferrer\">Current Tuition and Fees<\/a> from the Office of Planning and Budgeting. Tuition costs are exempt from F&amp;A.<\/p>\n<h2 id=\"fa-costs\">Facilities and Administrative Costs (F&amp;A)<\/h2>\n<p>F&amp;A costs are expenses that cannot be specifically identified with a particular project or activity. Also known as &#8220;indirect costs&#8221; or &#8220;overhead,&#8221; these costs are for buildings, utilities, services of administrative offices such as purchasing, accounting, payroll, and personnel offices, and other expenses necessary for operations of the institution. Review <a href=\"\/research\/policies\/gim-13-facilities-and-administrative-fa-rates\/\">GIM 13<\/a> for more information.<\/p>\n<p>What you need to know to select the correct F&amp;A rate:<\/p>\n<ul>\n<li><a href=\"\/research\/institutional-facts-and-rates\/#fa-rates\">How to Determine the Correct Rate<\/a><\/li>\n<li><a href=\"\/research\/policies\/gim-13-facilities-and-administrative-fa-rates\/#policy\">Policy Circumstances<\/a><\/li>\n<li><a href=\"h\/research\/policies\/gim-13-facilities-and-administrative-fa-rates\/#activity-types\">Activity Types<\/a><\/li>\n<li><a href=\"\/research\/policies\/gim-13-facilities-and-administrative-fa-rates\/#locations\">Activity Locations<\/a><\/li>\n<\/ul>\n<p><a href=\"\/research\/policies\/gim-13-facilities-and-administrative-fa-rates\/#multi-locations\">Multiple Locations<\/a><\/p>\n<h3 id=\"sub-fa-budget\">Subaward Budget Development and F&amp;A Calculations<\/h3>\n<ul>\n<li>List each anticipated outgoing subaward separately\n<ul>\n<li>If using SAGE Budget for proposal development, create a separate SAGE Budget Worksheet for each subaward<\/li>\n<\/ul>\n<\/li>\n<li>Each subaward budget should include its direct and F&amp;A costs<\/li>\n<li>Indicate each subawards in the UW budget using the appropriate subaward object class \/ spend category.<\/li>\n<li>Calculate UW F&amp;A\u00a0on the first $25,000 of each subawards total costs<\/li>\n<\/ul>\n<p>Review <a href=\"#ehs\">Environmental Health and Safety (EH&amp;S) Services covered under F&amp;A costs<\/a><\/p>\n<h3>F&amp;A WAIVER<\/h3>\n<p>In limited situations, the Director of Sponsored Programs may waive F&amp;A. To request a waiver, include the completed <a href=\"\/research\/forms-and-templates\/fa-waiver\/\">F&amp;A waiver form<\/a>, signed by the PI with Dean and Chair concurrence, in the <a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/\">eGC1<\/a> with your proposal materials to the <a href=\"\/research\/osp\/\">Office of Sponsored Programs (OSP)<\/a>.<\/p>\n<p>The University does not waive F&amp;A for for-profit entities.<\/p>\n<h2 id=\"budget-justification\">Budget Justification<\/h2>\n<p>Budget Justifications are sometimes called budget narratives or budget details and are an important part of the review process (internally and externally) and details how the sponsor&#8217;s funds will be spent. Justify budget costs in detail according to the sponsor instructions. Sponsor scientific reviewers may do a preliminary cost analysis using the budget justification to determine if the science justifies the budgeted cost.<\/p>\n<p>Review the <a href=\"\/research\/collaboration\/collaborative-proposal-resources\/budget_justification_primer\/\" target=\"_blank\" rel=\"noopener noreferrer\">budget justification primer<\/a> for examples.<\/p>\n<p>Explain estimates or unusual circumstances in your budget justification. Retain supporting documentation, rationales, and sources for estimates, allocation or unusual circumstances along with vendor catalogs or written quotes as support documentation in your local award file.<\/p>\n<p>Example estimation tools, methods, and resources include:<\/p>\n<ul>\n<li><a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/\">SAGE Budget Module<\/a><\/li>\n<li><a href=\"https:\/\/isc.uw.edu\/your-pay-taxes\/payroll-processes\/#3-salary-and-earnings-type-information\" target=\"_blank\" rel=\"noopener\">Payroll system<\/a><\/li>\n<li><a href=\"https:\/\/ap.washington.edu\/ahr\/policies\/compensation\/salary-adjustments\/promotion-salary-adjustment-process\/\">Anticipated merit increase<\/a><\/li>\n<li>Cost of living increase<\/li>\n<li><a href=\"https:\/\/finance.uw.edu\/travel\/policies\">Travel per diems and other travel cost information<\/a><\/li>\n<li><a href=\"https:\/\/finance.uw.edu\/tax\/home\">State, federal and international tax information <\/a><\/li>\n<li><a href=\"https:\/\/finance.uw.edu\/ps\/how-to-buy\">Vendor and supplier purchasing<\/a><\/li>\n<li>Relevant University policy information such as GIM 13 &#8211; <a href=\"\/research\/policies\/gim-13-facilities-and-administrative-fa-rates\/#policy\">F&amp;A Rate Agreement<\/a> or GIM 35 &#8211; <a href=\"\/research\/policies\/gim-35-effort-reporting-policy-for-sponsored-agreements\/#ibs\">Institutional Based Salary<\/a> etc.<\/li>\n<li>Approved &amp; preliminary <a href=\"\/research\/institutional-facts-and-rates\/#benefit-rates\">fringe benefit rates<\/a><\/li>\n<li>Sponsor policy<\/li>\n<li>Federal guidelines<\/li>\n<\/ul>\n<p>If a sponsor does not allow certain costs as a direct cost, they may not be included in the budget.<\/p>\n<p>For example, administrative\/clerical costs are not allowed as a direct cost on a federal grant. If you believe your program qualifies for an exception, you must describe how the <a href=\"\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/#admin-clerical\">four criteria for direct charging administrative\/clerical costs<\/a> are met.<\/p>\n<p>OSP\u2019s approval of the eGC1 or the sponsor making an award based on your proposal where the criteria for direct charging administrative\/clerical costs were\u00a0met, does not mean those costs cannot be questioned later.<\/p>\n<h2 id=\"cs\">Cost Share<\/h2>\n<p>Cost share is the costs of a sponsored project that the sponsor does NOT pay for.<\/p>\n<p>A sponsor can require cost share and must state this requirement in the funding opportunity. A cost share commitment also occurs when a proposal includes allowable expenses or quantifiable contributions that will not be charged to the sponsor (e.g. effort level of personnel listed with no commensurate request for salary).<\/p>\n<p>Cost share is not expected by federal sponsors if the agency does not include a cost share requirement in the funding opportunity. When not mandatory, the inclusion of a cost share commitment may not be used as a factor in merit review. Voluntary cost share, therefore, should not be presented in the proposal.<\/p>\n<p>Cost sharing is discouraged and leads to:<\/p>\n<ul>\n<li>lower Facilities and Administrative (F&amp;A) rates,<\/li>\n<li>increased administrative burden,<\/li>\n<li>redirection of University resources from other University activities.<\/li>\n<\/ul>\n<p>When cost share is submitted in a proposal and accepted by the sponsor it becomes a binding commitment. The department\/PI is required to provide, monitor and report on the committed resources during the project.<\/p>\n<p>Sponsor approval is <a href=\"https:\/\/finance.uw.edu\/gca\/cost-share#UIDC\" target=\"_blank\" rel=\"noopener noreferrer\">required to claim waived F&amp;A as cost share<\/a>. When direct costs are contributed as cost share, the associated F&amp;A is also considered cost share.<\/p>\n<p>Approvals from other UW units contributing cost share must be on the eGC1 or otherwise documented.<\/p>\n<div class=\"featured-content-wrapper\">\n<div class=\"featured-content-body\"><strong>More information:<\/strong><br \/>\nGrant &amp; Contract Accounting <a href=\"https:\/\/finance.uw.edu\/gca\/cost-share\">Cost Share<\/a> and <a href=\"https:\/\/finance.uw.edu\/gca\/GCA_Cost_Share_Addendum\">Cost Share Addendum<\/a><\/div>\n<div>CORE: <a href=\"\/research\/research-administration-learning\/introduction-to-cost-share-at-the-uw-when-is-it-really-cost-share\/\">Introduction to Cost Share<\/a><\/div>\n<\/div>\n<h2 id=\"clinical-budget\">Clinical Research Budget Resources<\/h2>\n<ul>\n<li><a href=\"https:\/\/clinicaltrials.uwmedicine.org\/\" target=\"_blank\" rel=\"noopener\">Clinical Trials Office (CTO)<\/a><\/li>\n<li><a href=\"https:\/\/www.iths.org\/investigators\/handbook\/\" target=\"_blank\" rel=\"noopener noreferrer\" name=\"id000002074\">Clinical Research Handbook<\/a><\/li>\n<li><a href=\"\/research\/myresearch-lifecycle\/setup\/sponsor-requirements\/clinical-research\/\">Clinical Research<\/a><\/li>\n<\/ul>\n<h2 id=\"animals\">Animal Research Considerations<\/h2>\n<p>Costs and budget issues to consider include:<\/p>\n<ul>\n<li>Animal housing costs (<a href=\"https:\/\/depts.washington.edu\/compmed\/billing\/rates.html\">per diems<\/a>)<\/li>\n<li>Special lab equipment, specialized housing arrangements, or specialized services<\/li>\n<li>Timing considerations: approvals prior to animal acquisition, quarantine, training requirements<\/li>\n<\/ul>\n<p>The following services are covered under F&amp;A costs:<\/p>\n<ul>\n<li>Training in animal use and handling<\/li>\n<li>Protocol review<\/li>\n<li>Grant\/protocol congruence review<\/li>\n<li>Protocol development assistance<\/li>\n<li>Standard veterinary care<\/li>\n<li>Standard animal husbandry<\/li>\n<\/ul>\n<h2 id=\"hsr\">Human Subjects Research Considerations<\/h2>\n<p>Costs and budget issues to consider include:<\/p>\n<h3>Staffing<\/h3>\n<p>Consider whether you will need to hire staff, or contract with UW&#8217;s <a href=\"https:\/\/www.iths.org\/resources\/\" target=\"_blank\" rel=\"noopener noreferrer\">Institute for Translational Health Services (ITHS)<\/a>\u00a0for staff. Decide whether you will need a staff person to serve as an <a href=\"\/research\/hsd\/single-irb\/uw-lead-coordinating-site\/responsibilities-lead-study-team\/#liaison\">Institutional Review Board (IRB) liaison<\/a> because the UW will be the lead for collaborative or multi-site research that is being reviewed by a single IRB.<\/p>\n<p>At all times, it is the PI\u2019s responsibility to ensure all trainees or center activities involving human subjects are carried out under an approved IRB study number.<\/p>\n<h3><strong>Subject payment or reimbursement<\/strong><\/h3>\n<p>Include any subject payments or reimbursement of subjects&#8217; expenses. If subjects&#8217; health insurance will be charged for research-related clinical items and services; consider whether the grant will pay for co-pays and deductibles.<\/p>\n<h3><strong>IRB review fees<\/strong><\/h3>\n<p>The UW IRBs do not currently charge review fees though this may change for the review of non-UW sites. However, if the research will be reviewed by a non-UW (external) IRB, the external IRB may charge fees. You may need to include IRB review fees in the budget in the following situations:<\/p>\n<ul>\n<li>The UW is the lead site for collaborative or multi-site research and a non-UW single IRB will be used for all sites or institutions involved in the research. For NIH grants, see this <a href=\"https:\/\/grants.nih.gov\/grants\/guide\/notice-files\/NOT-OD-18-004.html\" target=\"_blank\" rel=\"noopener noreferrer\">NIH Guidance<\/a>. HSD can also provide guidance on how to identify and estimate costs.<\/li>\n<li>The study is industry-initiated and industry-funded and the sponsor will not pay the fees directly.<\/li>\n<\/ul>\n<h3>Human Subjects Division (HSD) administrative fee<\/h3>\n<p>If your research is industry-initiated and industry-funded, you must send the study to an independent IRB (for example WCG IRB or Advarra) for IRB approval instead of the UW IRB. The industry sponsor will pay the IRB review fees charged by the independent IRB, but they are also required to pay HSD an administrative fee. This administrative fee should be included in your budget. See HSD&#8217;s information on the <a href=\"\/research\/hsd\/is-the-uw-irb-the-right-irb\/identify-the-correct-irb\/industry-sponsored-research\/#admin\">HSD Administrative Fee<\/a>.<\/p>\n<h3>Emergency medicine research<\/h3>\n<p>Emergency medicine research that requires the special <a href=\"\/research\/forms-and-templates\/checklist-exception-from-informed-consent\/\">Exception to Informed Consent<\/a> must conduct community consultation before beginning the study, which requires funds. Consult with HSD for guidance about appropriate activities, based on the nature of the research intervention and the study population. It almost always involves more than public service announcements, news releases and bus placards.<\/p>\n<h3>Interpretation and translation<\/h3>\n<p>Federal nondiscrimination laws require clinical trials to allow interested and eligible subjects to participate even if they do not speak English. This means that researchers should develop a plan for how translation and interpretation will be provided for interested and eligible subjects. For studies that may have small numbers of these subjects, this may best be handled by including in the budget the cost of retaining an interpretation and translation service that can be called upon as needed.<\/p>\n<h2 id=\"ehs\">Environmental Health and Safety (EH&amp;S) Considerations<\/h2>\n<p>If your project includes hazardous materials review the following considerations.<\/p>\n<p>Take into account costing allocation of materials. Review GIM 23 &#8211; <a href=\"\/research\/policies\/gim-23-sponsored-program-costing-policy\/#distribution\" target=\"_blank\" rel=\"noopener noreferrer\">Distribution of Costs Across Two or More Sponsored Programs<\/a> and guidance from Post Award Fiscal Compliance on <a href=\"https:\/\/finance.uw.edu\/pafc\/cost-allocation\" target=\"_blank\" rel=\"noopener noreferrer\">cost allocation<\/a>.<\/p>\n<ul>\n<li>Use the <a href=\"https:\/\/www.ehs.washington.edu\/resource\/laboratory-personal-protective-equipment-ppe-hazard-assessment-guide-351\" target=\"_blank\" rel=\"noopener noreferrer\">Laboratory PPE Assessment Guide<\/a> to determine the type of personal protective equipment (PPE) needed.<\/li>\n<li>Use the <a href=\"https:\/\/www.ehs.washington.edu\/resource\/job-hazard-analysis-template-248\" target=\"_blank\" rel=\"noopener noreferrer\">Job Hazard<\/a> Analysis tool to determine required controls to mitigate risk.<\/li>\n<li>Estimate the cost of ordering <a href=\"https:\/\/www.ehs.washington.edu\/workplace\/personal-protective-equipment-ppe\" target=\"_blank\" rel=\"noopener noreferrer\">PPE<\/a> and <a href=\"https:\/\/www.ehs.washington.edu\/lab-survey-checklist-explanations#emki\" target=\"_blank\" rel=\"noopener noreferrer\">first aid kit<\/a> through <a href=\"https:\/\/finance.uw.edu\/ps\/\" target=\"_blank\" rel=\"noopener noreferrer\">UW Procurement<\/a>.<\/li>\n<li>Determine the need for <a href=\"https:\/\/www.ehs.washington.edu\/chemical\/chemical-spills-laboratories\" target=\"_blank\" rel=\"noopener noreferrer\">chemical spill kit<\/a> or <a href=\"https:\/\/www.ehs.washington.edu\/chemical\/mercury\" target=\"_blank\" rel=\"noopener noreferrer\">mercury spill kit<\/a>.<\/li>\n<li>Use the <a href=\"https:\/\/www.ehs.washington.edu\/research-lab\/research-occupational-health\" target=\"_blank\" rel=\"noopener noreferrer\">Occupational Health Recommendation<\/a>.<br \/>\nprovided by the EH&amp;S <a href=\"https:\/\/www.ehs.washington.edu\/workplace\/employee-health-center\" target=\"_blank\" rel=\"noopener noreferrer\">Employee Health Center<\/a>\u00a0to determine costs for vaccinations and medical surveillance.<\/li>\n<li>Work with Environmental Health and Safety to accurately calculate and plan for the cost of disposal of <a href=\"https:\/\/www.ehs.washington.edu\/biological\/biohazardous-waste\" target=\"_blank\" rel=\"noopener\">biohazardous<\/a>, <a href=\"https:\/\/www.ehs.washington.edu\/chemical\/hazardous-chemical-waste-disposal\" target=\"_blank\" rel=\"noopener\">chemical<\/a>, <a href=\"https:\/\/www.ehs.washington.edu\/radiation-safety\" target=\"_blank\" rel=\"noopener noreferrer\">radioactive<\/a>, and other <a href=\"https:\/\/www.ehs.washington.edu\/chemical\/hazardous-chemical-waste-disposal\" target=\"_blank\" rel=\"noopener noreferrer\">hazardous<\/a> waste.<\/li>\n<\/ul>\n<h3>EH&amp;S Services covered under F&amp;A costs<\/h3>\n<ul>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/training\" target=\"_blank\" rel=\"noopener noreferrer\">Training<\/a> (except First Aid)<\/li>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/chemical\/hazardous-chemical-waste-disposal\" target=\"_blank\" rel=\"noopener noreferrer\">Chemical waste collection and disposal<\/a><\/li>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/research-lab\/laboratory-safety-surveys\" target=\"_blank\" rel=\"noopener noreferrer\">Health and safety surveys<\/a> and monitoring<\/li>\n<li>Assistance meeting health and safety requirements of grant proposals<\/li>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/radiation\/radiation-use-authorization-rua\" target=\"_blank\" rel=\"noopener noreferrer\">Radiation use authorizations<\/a><\/li>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/radiation\/dosimetry\" target=\"_blank\" rel=\"noopener noreferrer\">Radiation dosimetry and bioassay<\/a><\/li>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/fire-life-safety\" target=\"_blank\" rel=\"noopener noreferrer\">Fire prevention services<\/a><\/li>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/research-lab\/fume-hoods-use-inspection-and-maintenance\" target=\"_blank\" rel=\"noopener noreferrer\">Fume hood<\/a> testing<\/li>\n<li>Central <a href=\"https:\/\/www.ehs.washington.edu\/chemical\/safety-data-sheets-sdss\" target=\"_blank\" rel=\"noopener noreferrer\">SDS library and inventory<\/a> system<\/li>\n<li>Indoor Air Quality Investigations<\/li>\n<li>Occupational exposure assessments<\/li>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/workplace\/respiratory-protection\" target=\"_blank\" rel=\"noopener noreferrer\">Respiratory fit-testing<\/a><\/li>\n<li><a href=\"https:\/\/www.ehs.washington.edu\/chemical\/chemical-spills-laboratories\" target=\"_blank\" rel=\"noopener noreferrer\">Hazardous material spill management advice<\/a> and consultation<\/li>\n<\/ul>\n<h3>EH&amp;S Services not covered under F&amp;A costs<\/h3>\n<p>\u2022 Radioactive Waste Disposal<br \/>\n\u2022 Calibration of radiation detection instruments<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Review information on developing proposal budgets. Contents Budget Development Budget Approvals SAGE Budget Proposals to Foreign Sponsors Budgeting Direct Costs Salaries and Salary Considerations Employee Benefits&#8230;<\/p>\n","protected":false},"author":13,"featured_media":0,"parent":210,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"templates\/page-builder-lifecycle.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-254","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Budget - UW Research<\/title>\n<meta name=\"description\" content=\"Develop Proposal Budgets, Proposal Budget Development, Proposal Budgeting Direct Costs, Salaries and Salary Considerations for proposals, Other Direct Costs on proposal budget, proposal budgets and Facilities &amp; Administrative Costs (F&amp;A), Subaward Budget Development and F&amp;A Calculations, Proposal Budget Justification\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Budget - 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